Features
Built for the way UK landlords actually work
LandlordFlow covers the six operational areas that take up the most landlord time — and carry the most risk.
Last updated:
Compliance tracking
Every certificate, every deadline, one screen
The problem
Landlords juggle gas safety certificates, EPC deadlines, electrical checks, deposit protection, and licensing requirements across multiple properties. Missing a deadline can mean fines or legal issues.
How LandlordFlow helps
LandlordFlow helps you track compliance obligations in one place, so you can see what is due, what is expiring, and what needs attention — without relying on memory or scattered reminders.
Gas safety certificate
Renewed 12 Apr 2026
EPC rating
Valid until Sept 2030
Electrical (EICR)
Due in 38 days
Deposit protection
Lodged with DPS
HMO licence
Renewal in 6 months
Financial records
Rental income and expenses, properly organised
The problem
Rental income, expenses, service charges, and ad-hoc costs often live across spreadsheets, bank statements, and paper receipts. This makes it hard to see your true financial position.
How LandlordFlow helps
LandlordFlow gives you a structured way to record income and expenses against each property, making it easier to maintain clear financial records and stay organised at tax time.
£3,124
- +£1,425
Rent — 47 Sycamore Rd
1 May
- +£950
Rent — 12 Beech Ave
1 May
- -£185
Boiler service
29 Apr
- -£312
Landlord insurance
24 Apr
Document storage
Documents you can actually find when you need them
The problem
Tenancy agreements, certificates, inspection reports, and insurance documents are often scattered across email, cloud drives, and filing cabinets — making them hard to find when you need them.
How LandlordFlow helps
LandlordFlow provides a centralised document store linked to each property and tenancy, so key landlord documents are always accessible and well-organised.
Tenancy agreement.pdf
PDF · 1.2 MB
Gas safety 2026.pdf
PDF · 320 KB
EPC certificate.pdf
PDF · 540 KB
Inventory photos.zip
ZIP · 8.4 MB
Expense receipts Q1.xlsx
XLSX · 92 KB
Maintenance management
Maintenance that doesn't live in WhatsApp
The problem
Maintenance requests arrive by text, email, and phone. Without a system, it is easy to lose track of what has been reported, what is in progress, and what is resolved.
How LandlordFlow helps
LandlordFlow helps you log, track, and manage maintenance tasks in one place — giving you a clear view of outstanding work across your portfolio.
Leaking kitchen tap
47 Sycamore Rd
Window seal damage
12 Beech Ave
Boiler service
47 Sycamore Rd
Re-key front door
8 Oak Close
Garden tidy
12 Beech Ave
Tenancy administration
Every tenancy, every key date, never missed
The problem
Managing tenancy start and end dates, rent review schedules, tenant contact details, and deposit information manually is time-consuming and error-prone.
How LandlordFlow helps
LandlordFlow organises tenancy records by property, so you can see key dates, tenant details, and rent information at a glance — without digging through paperwork.
- £1,425
47 Sycamore Road
S. Patel · ends 12 Aug 2026
76d left - £950
12 Beech Avenue
J. & R. Khan · ends 30 Sept 2026
125d left - £1,100
8 Oak Close
M. O'Connor · ends 4 Jun 2026
7d left
Making Tax Digital readiness
Quietly ready for MTD, quarter after quarter
The problem
MTD for Income Tax will require landlords above certain thresholds to keep digital records and submit quarterly updates. Many landlords are not yet set up for this.
How LandlordFlow helps
LandlordFlow helps you maintain cleaner digital financial records for your rental income and expenses, so you are better prepared when MTD for Income Tax applies to you. It is not a tax filing tool — it supports your record-keeping.
Q1 2026
Submitted
Q2 2026
Records ready
- 3
Q3 2026
8 entries
- 4
Q4 2026
Not started
Founding Landlord pricing
Locked for the life of your subscription
Pre-launch landlords get Founding Landlord pricing — locked at the start rate for as long as they stay subscribed. Generally available pricing will be higher. We’re pricing to filter for the right fit, not the cheapest fit.
Independent
1–3 properties · personal-name BTL
£12 / month + VAT
Founding Landlord · locked for life
£15–£19 at GA
- All six product areas — compliance, finances, documents, maintenance, tenancies, MTD
- Up to 3 properties
- Accountant-ready CSV export
- Compliance expiry warnings (CP12, EPC, EICR)
Growing
4–10 properties · self-managing
£29 / month + VAT
Founding Landlord · locked for life
£35–£39 at GA
- Everything in Independent
- Up to 10 properties
- Maintenance kanban + cost tracking
- Per-property P&L view
- Priority email support
Portfolio
10–50 properties · SPV / accountant
£79 / month + VAT
Founding Landlord · locked for life
£99–£149 at GA
- Everything in Growing
- Up to 50 properties
- Multi-user (invite your accountant)
- Quarterly MTD readiness view
- Founder-direct onboarding
VAT shown separately. Beyond 50 properties or specialist setups: talk to us at /contact. LandlordFlow supports record-keeping — it is not an HMRC-recognised MTD filing tool. Your accountant or HMRC-compatible software still handles the actual filing.
Dig deeper
Per-feature canonicals + the resources cluster
Ready to simplify your landlord admin?
LandlordFlow is the operating system for UK landlords. The operational side in one place — your accountant still files.
Want to learn more first? Explore features or read the FAQ.