The operating system for UK landlords
Compliance tracking, financial records, document storage, maintenance management, tenancy administration, and Making Tax Digital readiness — one calm platform built for the way landlords actually work.
No credit card. Built with UK landlords, not for estate agents.
£18,420
92%
- Compliance statusAll clear
- Rent received+3 this month£4,275
- Maintenance tasks2 open
- Documents14 files
- MTD readinessOn track
How we built it
Six areas, one platform
compliance · finances · documents · maintenance · tenancies · MTD
UK compliance aware
CP12, EPC, EICR, HMO, DPS, Right to Rent
MTD-aware records
supports record-keeping, not HMRC filing
Built for the UK
the rental market, not estate-agent workflows
The problem
Most landlords run on stitched-together admin
LandlordFlow replaces scattered spreadsheets, folders, and reminders with one connected platform built around how landlords actually work.
Compliance feels fragmented
Gas, EPC, electrical, deposit protection, licensing — each tracked in a different place, with no shared deadline view.
Finances live in spreadsheets
Rental income, expenses, and per-property costs scattered across tabs, bank statements, and shoeboxes of receipts.
Admin spread across too many tools
Tenancy agreements in email, maintenance in WhatsApp, documents on a hard drive. No single source of truth.
What's inside
Six things that used to be six tools
Each area is built around how landlords actually work — not bolted-on dashboards or generic CRM ideas.
Compliance tracking
Every certificate, every deadline, one screen
Gas safety (CP12), EPC, EICR, deposit protection, HMO licensing — each one against the property, each one with the renewal date in front of you before it bites.
- Per-property compliance status at a glance
- Expiry warnings before they become fines
- Certificates linked directly to the property they cover
Gas safety certificate
Renewed 12 Apr 2026
EPC rating
Valid until Sept 2030
Electrical (EICR)
Due in 38 days
Deposit protection
Lodged with DPS
HMO licence
Renewal in 6 months
Financial records
Rental income and expenses, properly organised
Per-property income and per-property expenses, in the period they happened. The structure your accountant has been asking for.
- Income and expenses tagged to each property
- Cleaner records for MTD for Income Tax
- See your real net position by property
£3,124
- +£1,425
Rent — 47 Sycamore Rd
1 May
- +£950
Rent — 12 Beech Ave
1 May
- -£185
Boiler service
29 Apr
- -£312
Landlord insurance
24 Apr
Document storage
Documents you can actually find when you need them
Tenancy agreements, certificates, inspection reports, insurance — centralised against the property they belong to.
- Linked to the property and tenancy
- Searchable, sortable, never lost in email
- Always one click from where you need them
Tenancy agreement.pdf
PDF · 1.2 MB
Gas safety 2026.pdf
PDF · 320 KB
EPC certificate.pdf
PDF · 540 KB
Inventory photos.zip
ZIP · 8.4 MB
Expense receipts Q1.xlsx
XLSX · 92 KB
Maintenance management
Maintenance that doesn't live in WhatsApp
Log issues, track them through to resolution, and keep a record of what was fixed, when, and at what cost.
- Open / in progress / done at a glance
- Per-property and portfolio views
- Costs flow into your financial records
Leaking kitchen tap
47 Sycamore Rd
Window seal damage
12 Beech Ave
Boiler service
47 Sycamore Rd
Re-key front door
8 Oak Close
Garden tidy
12 Beech Ave
Tenancy administration
Every tenancy, every key date, never missed
Tenancy start and end dates, rent reviews, deposit info, and contact details — structured per property, not scattered across paperwork.
- Tenancy timelines per property
- Renewals and key dates surface early
- Tenant details linked to documents
- £1,425
47 Sycamore Road
S. Patel · ends 12 Aug 2026
76d left - £950
12 Beech Avenue
J. & R. Khan · ends 30 Sept 2026
125d left - £1,100
8 Oak Close
M. O'Connor · ends 4 Jun 2026
7d left
Making Tax Digital readiness
Quietly ready for MTD, quarter after quarter
Keep digital records of rental income and expenses through the year, so when MTD for Income Tax applies you're already organised.
- Clean digital record-keeping by default
- Quarter-by-quarter visibility
- Plays nicely alongside your accountant
Q1 2026
Submitted
Q2 2026
Records ready
- 3
Q3 2026
8 entries
- 4
Q4 2026
Not started
Built for the UK rental market
Property management software designed for UK landlords
LandlordFlow is landlord software built specifically for the UK market. Whether you manage one rental or a growing portfolio, it brings the key areas of landlord admin — compliance tracking, financial records, document storage, maintenance management, tenancy administration, and Making Tax Digital readiness — into one connected platform.
Instead of relying on spreadsheets, scattered folders, and disconnected tools, LandlordFlow gives UK landlords a single place to stay organised, keep better records, and manage rental admin with confidence.
It is not a property portal, a letting agency, or a tax filing replacement. LandlordFlow is operational software for landlords who want to run their properties more effectively.
How it works
From scattered admin to one calm system
LandlordFlow doesn't add another tool to your stack. It replaces the patchwork you're using today.
Bring everything together
Move your compliance dates, finances, documents, and tenancies into one connected system, per property.
Stay organised, automatically
Documents, expenses, and tasks live where they belong. Deadlines surface before they become problems.
Stop chasing paperwork on a Sunday night
The certificate, the rent record, the maintenance receipt — already there. The records your accountant chases for already exist.
Why LandlordFlow
Most landlord software in the UK was either built for estate agents or built for accountants. Neither runs a portfolio. I built LandlordFlow so the day-to-day — compliance, rent, documents, maintenance, tenancies, MTD records — lives in one place, with the UK rental market as the brief. Not the other way round.
Mehmood Rajoka — Founder, LandlordFlow · Birmingham, UK
Landlord-first
Designed around how landlords actually work, not how enterprise software thinks they should.
UK-only by design
Built around the UK regulatory landscape — EPC, EICR, CP12, deposit protection, MTD ITSA.
Operational, not theoretical
Six product areas, six things you actually have to do every month. No bloat we don't use ourselves.
Compliance-ready records. Tax-ready when you are.
Cleaner digital records, in one place, ready for the next round of UK compliance and tax changes. The records side becomes simple — so the filing side does too.
Built to support landlord record-keeping and operational readiness.
Read more
Three things landlords ask for first
A free checklist, a plain-English MTD guide, and the path for accountants who advise landlord clients.
FAQ
Questions, answered
The things UK landlords ask before they trust us with their portfolio.
Run your portfolio with less admin and better oversight.
One place for the operational side of UK rentals — compliance, finances, documents, maintenance, tenancies, MTD records. Your accountant still files.