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LandlordFlow

Compliance tracking

Every certificate, every deadline, one screen

Track gas safety (CP12), EPC, EICR, deposit protection, HMO licensing, and Right to Rent against every property. Expiry warnings before they become fines.

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47 Sycamore Road5 of 5 tracked

Gas safety certificate

Renewed 12 Apr 2026

EPC rating

Valid until Sept 2030

Electrical (EICR)

Due in 38 days

Deposit protection

Lodged with DPS

HMO licence

Renewal in 6 months

The problem

Compliance lives in too many places

For most self-managing UK landlords, compliance is split across a calendar app (maybe), an email inbox (definitely), a stack of PDFs in a Documents folder named “Property Stuff” (definitely), and your own memory (the dangerous one). When a certificate expires, you often find out the same week the tenant flags it.

The cost of missing a date isn’t hypothetical. Civil penalties for missed Gas Safety Records sit in the thousands. Letting an EICR lapse is grounds for a Section 21 to be invalidated. HMO licensing is its own regulatory minefield, with rules that change by council.

LandlordFlow exists because a self-managing landlord with 3–10 properties shouldn’t need a separate piece of software for each date.

What we track

Six compliance areas, every UK landlord

  • Gas Safety Record (CP12)

    Annual

    Renewable every 12 months, issued by a Gas Safe-registered engineer

  • Energy Performance Certificate (EPC)

    10 years

    Minimum E rating to let; lower thresholds expected in coming MEES updates

  • Electrical Installation Condition Report (EICR)

    5 years

    Mandatory for all residential lets in England

  • Deposit protection (DPS, MyDeposits, TDS)

    Per tenancy

    Must be lodged within 30 days; prescribed info served to tenant

  • HMO licence

    5 years (varies by council)

    Mandatory HMO licence for 5+ unrelated occupants; selective licences vary

  • Right to Rent check

    Per tenancy

    Bound to the tenancy, not the property

The detailed legal requirements for each are on GOV.UK and the NRLA. LandlordFlow tracks the dates and certificates; the inspections, renewals, and tenant communications remain your responsibility.

How it helps

Three things that change when compliance lives in one place

Per-property compliance status at a glance

One screen, every property, every certificate. Green / amber / red status with the renewal date attached, so you know what’s in date without opening a single PDF.

Expiry warnings before they become fines

Configurable warnings at 90, 30, and 7 days before each date. Surfaces in the dashboard and (when notifications are live) by email or SMS.

Certificates linked to the property they cover

Upload the CP12, EPC, or EICR once. It’s stored against the property and tenancy, searchable, and exportable when your accountant asks.

Common questions

Questions, answered

Which compliance dates does LandlordFlow track?+
At launch: Gas Safety Records (CP12), Energy Performance Certificates (EPC), Electrical Installation Condition Reports (EICR), deposit protection (DPS / MyDeposits / TDS), HMO licences, and selective licences where applicable. Expiry warnings surface before the date hits, per property.
How early do expiry warnings appear?+
By default, 90 days, 30 days, and 7 days before expiry. You can adjust per property. The earliest warning is timed to give you a full renewal cycle without an emergency.
Does this replace the actual certificate?+
No. The actual gas safety record, EPC, or EICR is still issued by a Gas Safe / DEA / qualified electrician. LandlordFlow tracks the dates and stores the documents, linked to the property they cover. You still book and pay for the inspections.
What about Right to Rent checks?+
Right to Rent is tenancy-bound, not property-bound. LandlordFlow stores the completed checks against the tenancy record. We don’t verify share codes for you — that’s your responsibility per GOV.UK guidance.

Related reads

Worth reading next

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